Space Couriers Pvt. Ltd.

BOOKING MODULE
To send a shipment you will need to prepare a airway bill. The Airwaybill is your shipment’s ticket and passport to ensure delivery.
1. It tells where your shipment is going, what services you require and how you intend to pay
2. It tells you the terms and conditions upon which we provide our service. Please read this carefully as they limit and in some case exclude our liability.
3. It tells customs what’s in your shipment, so that it gets cleared quickly and speeds through its final destination without delay.
4. All bookings to RESIDENTIAL address must have name (contact person), house/Apt.No., street, city, zip code Tel.nos, to ensure delivery. P.O.Box address must have telephone numbers
5. All bookings to OFFICIAL addresses must have name (contact person) /designation, department name/number, contact number to ensure delivery.
6. Ensure that weight mentioned is correct, actual or volume whichever is on a higher side
7. Ensure that the sample shipment is properly packed – Indemnity certificate is taken for fragile goods
8. Ensure that Invoice is taken for sample consignment as per proforma circulated having shipper & consignee details, description of contents, unit price, total value in USD$, signature & stamp
9. Ensure that documentation is complete in all respect

The following are guidelines to assist you in completing customs formalities for your international shipments. The data is correct to the best of our knowledge. However, Space Services will not be responsible for any omissions or changes in procedures at the time of shipment.

DOCUMENTS CHECK-LIST FOR SAMPLES:-
Every sample must be accompanied with a invoice. A Invoice is a legal document tendered by the sender declaring the contents, its value & purpose of sending duly signed & stamped by the competent authority. This declaration should be on the letter head in case of companies & in case of individuals it should be typed/signed alongwith his/her identification proof viz.passport copy, Pan no.copy, ration card copy, driving license etc.
A invoice must state the following:-
SHIPPER INFORMATION:
Refers to the information about the sender of the Goods
Name: The name of the sender
Address: The complete address of the sender, which includes the postal/zip code and the city name
Telephone: The telephone number of the sender.
Fax: The fax number of the sender
VAT Number: The sender Value Added Tax reference Number, for countries, which apply the VAT.
Country: The country the sender is located in.

CONSIGNEE INFORMATION:
Refers to the information about the receiver of the goods
Name: The name of the receiver
Address: The complete address of the receiver, which includes the postal/zip code and the city
Telephone: The telephone number of the receiver.
Fax: The fax number of the receiver
VAT Number: The receiver Value Added Tax reference Number, for countries that apply the VAT.
Country: The country the receiver is located in
Notify Party: The name of the party who affects the delivery of the goods, if required.
Address: The address of the party to be notified, if required

INVOICE INFORMATION:
Refers to the information regarding the invoice
Invoice Number: The supplier invoice reference number
Invoice Date: The issue date of the invoice
Order Number: The customer order number of the goods

SHIPPING INFORMATION:
Refers to the information about the shipping of the goods
AWB Number: The Air Way bill number under which the goods are shipped
Forwarding Agent: The shipping company name
Date of Export: The date of which the goods are shipped

SHIPMENT INFORMATION:
Refers to the information about the goods to be shipped
Number of Pieces: The number of parts the shipment consist of
Specification of Commodities: The description and nature of the Goods to be shipped.
Wt: The gross weight of the each piece
Qty: Number of units of the Goods.
Unit Price: The value of each item unit
Amount: The amount of each set of Goods
Total Weight: The total gross weight of the goods
Currency: The Currency used for pricing the item
Total Amount: The total value of the shipment
Country Of Origin: The country where the Goods where manufactured
Name: The name of the sender
Signature: The signature/company stamp of the sender

How to complete a Proforma or non-business use Invoice
Below is a detailed step-by-step guide to help you complete a Proforma invoice correctly. All fields in bold are mandatory. (Company Letterhead)
Date ........... House Airway bill ...........
To: Consignee name, address and telephone number.
From: Shipper name, address and telephone number.
Contents: Full description of goods.
Value: Unit value, cost of packing, shipping and insurance, along with the total value of the shipment.
Reason for sending: Reason for export i.e. sale, repair, trade, samples, personal use.
Country of origin: Country in which the goods were manufactured.
Declaration:-
I hereby declare that the items and details listed above are true and correct and are the contents of the shipments bearing the number as shown above.
(Shipper's signature)

Name
Position in Company:

In order to avoid any sort of claim in respect of damage delivery for consignments containing fragile / high value items, we are furnishing below a Indemnity certificate that needs to be furnished by shipper on his letter head duly signed & stamped by authorised signatory. This certificate is required with every such consignment, apart from other paperwork formalities, to be on a safer side in terms of liablity. As per International norms this Indemnity Bond is a mandatory requirement to be fulfilled at the time of despatch & therefore compliance of the same should be strictly followed.

(To be typed on Shipper's letter head)
To
SPACE SERVICES (INDIA) PVT.LTD
New Delhi
We hereby undertake to send our consignment through SPACE SERVICES, being fully aware that it is FRAGILE and despite the best effort of SPACE Services, it may be damaged in transit. This has been clearly explained to us by SPACE SERVIES and we are accepting this fact and consequently undertake to indemnify SPACE SERVICES in full against any claim for damage to this fragile shipment being shipped by us.

Signature : ________________________
Name : ________________________
Designation : ________________________

Please find below "Documents Check-List" pertaining to Commercial consignments. The relavent paperwork will enable smooth, efficient handling and processing of commercial shipments.
1. Photocopy of IEC (Importer-Exporter Code) incorporating PAN NUMBER (Permanent Account No.) The IEC Certificate is issued by the DGFT (Director General Foreign Trade) to all Exporters and Importers
2. 7 copies of Invoices - duly signed & stamped by competent authority
Invoice Value : F.O.B. (Freight on Board)/C.I.F.(Cost, Insurance, Freight) / C&F (Cost, Freight)
3. Packing List of each carton (box) in case of mutiple shipments (more than 31 kg) - weight of 1 carton should not exceed 32 kgs.
4. S.L.I (Shipper's Letter of Instruction) duly filled & signed
5. APPENDIX II - Banker's details - A.D.Code (Authorised Dealer Code), Nature of A/c. on Bank's letter head. A.D.code is a 14 digit number needs to be quoted on SLI also. AD code should be registered with the EDI system
6. S.D.F (Self-Declaration Form) - having Payment terms (proof / mode)
Nature of Payment: Letter of Credit/Delivery
Against Acceptance/Direct
Payment / Adavnce Payment
Period of Payment
7. DRAWBACK shipments - Shipments claiming drawback should have account with PNB IGI AIRPORT (Punjab National Bank - IGI branch) . Drawback Serial No./Ledger No. should be mentioned
8. Rubber Stamp
9. OLD SHIPPING BILL - attach and old shipping bill previously done through EDI system to avoid any problem

For FOOD ARTICLES:- Party Should be registered with FDA (FOOD & DRUGS) in India & abroad respectively, attach photocopy of FDA registration certificate

For HOSIERY & CARPETS:- Photocopy of RCMC (Registration cum Membership certificate) of respective Board should be there.
RCMC certificate is required for export benefits & incentive schemes, duty drawback and DEPB

For FABRIC/GARMENTS to the USA:- The following additional documentation is required for shipments:-
For all shipments to the USA of Garments, Fabric, Made-ups, a "Single Country Declaration" has to be submitted. The Single Country Declaration form is required for all textiles and textile products produced in a single country and imported into the United States if the textiles or products are valued at US$5.00 (approximately CAN$7.50) or over.
It must contain details of the following:
•Whether the material is Knitted or Woven.
•Gender (whether the item is for Female, Male or Unisex).
•Type of Neck (crew, no neck opening, V-neck).
•Stitches per centimetre.
•Long or short sleeved.
•Type of bottom (hemmed, ribbed, drawstring).
Negative Declaration: It is required to be submitted by the Shipper when exporting Silk Garments, Fabric, Made-ups, where the content is more than 70%, to the USA.
For Fabric/Garments to Europe:- GSP (Generalised Shipping Preferences):- GSP is a system of tariff preferences applied by industrial countries like United States, Canada, Japan, Britain, France, Germany, and Italy etc. to selected manufactured and semi-manufactured goods from developing countries, in order to facilitate exports and economic development. Tariff preferences ensure that certain manufactured and semi-manufactured imports from developing countries enter at lower tariffs than the same products from developed countries.

For CHEMICALS, POWDERS, LIQUIDS:-
1. Chemical Analysis Report (Lab.Report) attested by a certified Laboratory,
2. MSDS (Material Safety Data Sheet)- 16 points signed & stamped by a laboratory which should include `Transportation details'. Material Safety Data Sheets (MSDS) “are produced by chemical manufacturers and importers. They relay chemical, physical and hazard information about specific substances.
3. Non-Dangerous Goods Certificate
4. For USA sector:- TOXIC SUBSTANCES CONTROL ACT (TSCA) CERTIFICATE): Certificate from the shipper certifying that the goods are not covered under the latest edition of IATA DANGEROUS GOODS REGULATIONS, and are non-hazardous, non-toxic and non-corrosive, and can be carried on a passenger aircraft

For REPAIR & RETURN ARTICLES:-
If a Shipper has imported an item, of which part or the whole is found to be defective, and the Shipper wishes to return it to the supplier for repairs, the following documentation is required for customs clearance:
1. Original Import Bill of Entry
2. Original Import Airwaybill copy
3. Original customs attested Import Invoice which should clearly state the serial/part number of the item imported
4. Certificate for Repair & Return from any Bank (*Refer attached format No.)
5. Guaranteed Remittance Waver
6. A letter to the Asst.Commissioner of Customs, IGI Airport, New Delhi, stating the reasons for Import & Return and also whether the shipment will be returned or not.
7. Customs may request for a Chartered Engineer's Certificate.

• Custom Paperworks
Including the detailed information on necessary Paperworks done for Customs.
• Banned Commodities
Including the detailed list of Banned Commodities.
• Commercial Packets Requirements
Including the detailed information on Commercial Packets Norms & Requirements
• Letter from Bank
Pre-formatted Letter to be issued by Bank
• Shipping Declaration Form
Pre-formatted Form for Declaration
• Single Country Declaration
Pre-formatted Form for Single Country Declaration
• Indeminity Certificate
Pre-formatted Indeminity Certificate
• Invoice
Pre-formatted Invoice
• Proforma Invoice
Pre-formatted Profirma Invoice
• Commercial Invoice
Pre-formatted Commericial Invoice
• DHL SLI
Pre-formatted Form for DHL SLI
• FEDEX SLI
Pre-formatted Form for Fedex SLI
• TNT Invoice
Pre-formatted Invoice for TNT
• UPS SLI
Instructions issued by UPS for Air Cargo